La Perle Community League – Role Descriptions

The President
  • Supervises the affairs of the Board
  • When present, chairs all meetings of the Society, the Board, and the Executive Committee
  • Is an ex-officio member of all Committees, except the Nominating Committee
  • Acts as the spokesperson for the Society or appoints a designate
  • Chairs the Executive Committee, and carries out other duties as assigned by the Board, such as signing authority
The Vice-President
  • Presides at meetings in the President’s absence. If the Vice-President is absent, the Directors elect a Chairperson for the meeting
  • Replaces the President at various functions when asked to do so by the President or the Board
  • Is responsible for the annual review of the Bylaws, Policies and Procedures
  • Is a member of the Executive Committee, and is a signing authority
  • Is generally responsible for overseeing the operations of the properties of the League and carries out other duties assigned by the Board
The Treasurer
  • Makes sure all monies paid to the Society are deposited in a chartered bank, treasury branch or trust company chosen by the Board
  • Makes sure a detailed account of revenues and expenditures is presented at every Board and General Meeting
  • Makes sure an audited statement of the financial position of the Society is prepared and presented at the Annual General Meeting
  • Chairs the Finance Committee of the Board
  • Is a member of the Executive Committee, and carries out other duties assigned by the Board
The Secretary
  • Attends all meetings of the Society, the Board and the Executive Committee
  • Keeps accurate minutes of these meetings
  • Has charge of minute book and other records
  • Has charge of the Board’s correspondence under the direction of the President and the Board
  • Makes sure all notices of various meetings are sent
  • Makes sure annual fees are collected and deposited
  • Keeps the Seal of the Society
  • Files the annual return, changes in the directors of the organization, amendments in the bylaws and other incorporating documents with the Corporate Registry and carries out other duties assigned by the Board
Membership Director
  • Is responsible for the organization, timing and completion of the annual Membership campaign
  • Keeps a record of and maintains the membership lists and other records pertaining to membership
  • Ensures compliance with the EFCL Code of Ethics with respect to selling memberships
  • Prepares an annual budget for membership and submits it to the Treasurer
  • Reviews and prepares policy and procedures with respect to membership and reports monthly to the Board of Directors
Events Director
  • Is responsible for all events, including talent competitions, Community League Day, Winter Festival, etc.
  • Prepares an annual budget for programs and submits it to the Treasurer
  • Reviews and prepares policy and procedures with respect to programs, and reports monthly to the Board of Directors
Social Director
  • Is responsible for all matters pertaining to social activities of the League, including dances, social nights, etc.
  • Prepares an annual budget for social activities and submits it to the Treasurer
  • Reviews and prepares policy and procedures with respect to social activities, and reports monthly to the Board of Directors
Crime Prevention Director
  • Liaises with the Edmonton Police Service and other safety and crime prevention organizations
  • Is responsible for all matters pertaining to community safety and security concerns and reports monthly to the Board of Directors
Communications Director
  • Is responsible for the publication of the newsletter and participates in collecting articles for the newsletter
  • Oversees the delivery of the newsletter
  • Manages social media channels
  • Arranges for publicity via the newsletter & social media for league events
  • Prepares an annual budget for publicity and submits it to the Treasurer
  • Reviews and prepares policy and procedures with respect to publicity, and reports monthly to the Board of Directors
Website Director
  • Is responsible for the maintenance of the League website
  • Arranges for publicity for league events
  • Prepares an annual budget for the web site and submits it to the Treasurer
  • Reviews and prepares policy and procedures with respect to publicity, and reports monthly to the Board of Directors
Casino Director
  • Is responsible for organizing volunteer efforts for the Society’s casino fundraiser
  • Is responsible for communicating with AGLC regarding logistics of operating the Society’s casino fundraiser
  • Reports monthly to the Board of Directors
Director at Large
  • Is responsible for attending all meetings of the Board of Directors with full voting rights, similar to other Directors
  • Participates in ad hoc Board of Directors activities